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Tip

It is good procurement practice for evaluation team members to score submissions without any influence from their peers and colleagues. Conversely, it is also good practice to hear the people's views of people with different experiences and points of view.

The Consensus Evaluations feature allows:

Evaluators to score independently
The evaluation team to come together for final deliberations
An opportunity to correct ill-advised evaluation scores and comments with full transparency and accountability
An opportunity to incorporate the evaluations of people who, for whatever reason, were not able to fully complete the evaluation fully.

When consensus evaluations are used, only the scores and risk assessments of the Consensus Evaluator will be used in VFM Only the Consensus Evaluator's scores for the weighted questions are used for the VFM (Value for Money) algorithm to rank the each submission.

Step-by-step guide

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Sign-in to https://360users.apetsoftware.com.au/ as the Request Manager
From the main menu, click Requests
Navigate Please navigate to the desired request from the list and open it

Click on the

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icon to open the Staff & Contractors view

Select the desired evaluator from the Nominated Consensus Evaluator drop-down list (the consensus evaluator cannot also be part of the evaluation team)
Switch Ready for consensus evaluation? to Yes when the evaluation team has done as much evaluating as possible
Click Save
Enter an Audit reason if required

At this point, the The evaluation team will no longer be able to evaluate, and the rankings system will not include their scores or risk assessments.

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Sign-in to https://360users.apetsoftware.com.au/ as the Consensus Evaluator
If using the new look:
1. From the main - menu, click Requests
2. Click Closed / Awaiting Finalisation
3. Click Evaluate against the desired request
If using the old look:
1. From the main - menu, click Evaluation
2. Select the desired request from the list
Seed the consensus evaluation scores by clicking Adopt Others' Evaluations with options:
1. Adopt Max Scores
2. Adopt Min Scores
3. Adopt Agreed Scores (recommended)
4. Adopt Reasons (recommended)
Evaluate by clicking either:
1. One Provider at a Time - If evaluating multiple providers for one question at a time
  1. Select the desired provider
  2. Confirm 'I Have No Conflict of Interest' if required
2. One Question at a Time - If evaluating multiple questions for one provider at a time
  1. Confirm 'I Have No Conflict of Interest' if required
  2. Select the desired section from the drop-down list
  3. Select the desired question from the drop-down list

Click on the

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icon to see and optionally adopt the evaluation team'steams:

Average score
Individual:
1. Scores
2. Reasons
3. Tags
4. Risk assessments

Amend the evaluations as appropriate
Continue until the Finish option is available

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Info

Score and Risk are used in VFM (Value for Money) algorithm to rank the submissions. To learn more about the VFM algorithm, see: How does the VFM (value for money) algorithm work in 360?

Unweighted questions do not allow a score. Questions with a weighting of 0% require a score; however, they have no impact on the rankings.

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Versions Compared

Old Version 9

New Version 10

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