How to seek clarifications to a provider's response in 360
Sometimes a providers' response is unclear or is missing key information. 360 allows evaluators to seek clarification with a time-limited response using this workflow:
Evaluator seeks clarification
Request manager issues the clarification
Provider responds before the clarification's due-date
Request manager shares the response with evaluators
Step-by-step guide
To seek a clarification:
Sign-in to https://360users.apetsoftware.com.au/ as an Evaluator
From any evaluation screen (see How to evaluate a request (e.g for tender) in 360):
Click View/Seek Clarification on the response that is unclear
Click New Clarification
Complete the Outgoing Details (which will default to standard text ready for you to identify what needs to be clarified)
Specify the Due Date & Time
Click either:
Ask Request Manager to Send Clarification
Issue Clarification (if you are also a request manager)
The request manager must review each clarification before it is issued and before it is shared to:
Avoid providers being asked to clarify a point multiple times
Ensure that best procurement practices (such as not allowing evaluators see prices) are maintain
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