How to configure the Price: Schedule of Rates option in a 360 request

Owned by Rob Wade
Last updated: Apr 01, 2020 by Asfand Khan

Sometimes an approach to market does not require a lump-sum price and a schedule of rates is more appropriate.

For example:

  • A consultancy panel may ask for Senior Consultant's Hourly Rate, Junior Consultant's Hourly Rate, and Contractor's Hourly Rate
  • A supplies contract may ask for a price for 1 item, a price for 10 items, and a price for 100 items

Step-by-step guide

To create a schedule of rates:

  1. Sign-in to https://360users.apetsoftware.com.au/ as the Request Manager
  2. From the main menu, click Requests
  3. If using the new look:
    1. Click Drafts
    2. Click Configure against the desired request
    3. Click Old Look's Request Info
  4. If using the old look:
    1. Select the desired request from the list
  5. Click Edit
  6. Select Is Cost Associated? to 
  7. If available, specify an option for Ask Providers for Price? as either:
    1. Yes - 'The Price' tab will be displayed to providers
    2. No - Evaluators will set the price
  8. Click Update

If  Ask Providers for Price? is not available or is set to Yes - 'The Price' tab will be displayed to providers:

  1. Click on Price from the menu at the top of the screen
  2. At Select Cost Model drop-down, choose Schedule of Rates
  3. Specify the Number of Units
    Think of the number of units as being the number of price options available.
    For a consultancy panel this will be 1 because an "hourly rate" does not come with bulk discounts
    For a supplies contract this will usually be 3 - a price for 1, a price for 10, and a price for 100
  4. Click Update
  5. Click Add Item
  6. Enter an Item Name
  7. Enter the number of items that comes with each price option
    For a consultancy panel, only Unit 1 will be available and it will be given a value of 1
    For a supplies contract, Unit 1 might be 1, Unit 2 might be 10, and Unit 3 might be 100
  8. Click Add
  9. Repeat steps 7 to 10 for each item you need a schedule of prices for


The rates supplied by the providers are standardised by 360 to represent a net present value which is then used to rank providers by price.

The schedule of rates requires every provider to submit an honest price for each and every item.  If they submit $0 for an item that they do not provide, the net present value cannot be fairly calculated.  To work around this limitation, the Edit Price feature can be used during evaluation to adjust a provider's price to put a nominal rate against each item.


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