How to configure a request for fixed-price tenders and quotes in 360 internal portal

Owned by Rob Wade
Last updated: Dec 14, 2023 by Asfand Khan
2 min read

360's VFM algorithm (see How does the VFM (value for money) algorithm work in 360?) combines the best and least risky solution with price to determine the best offer.

A cost-associated request allows price to be a factor in determining the best offer.  A lump sum price can be used to compare offers.

Step-by-step guide

To configure a cost-associated request:

  1. Sign-in to https://360users.apetsoftware.com.au/ as a Boss or Request Manager
  2. From the main menu, click Requests
  3. If using the new look:
    1. Click Drafts
    2. Click Configure against the desired request
    3. Click Old Look's Request Info
  4. If using the old look: 
    1. Select the request from the list
  5. Click Edit

  6. Select Is Cost Associated? to 

  7. If available, specify an option for Ask Providers for Price? as either:
    1. Yes - 'The Price' tab will be displayed to providers
    2. No - Evaluators will set the price
  8. Click Update

If  Ask Providers for Price? is not available or is set to Yes - 'The Price' tab will be displayed to providers:

  1. Click on the Price from the menu at the top of the screen
  2. Enter the Provider Guide (instructions for the providers)
  3. Select Lump Sum as the Cost Option 
  4. Select a Scoring option:
    1. VFM - the purest value for money algorithm will be used
    2. Weighted Price - the value for money will be weighted in favour of lower prices with less emphasis on the providers' scores


The provider's price can be overridden during the evaluation process when Evaluators can Set/Adjust Price' is selected in the System Settings → Evaluation tab.

The benefit of not asking the providers to enter a price and allowing evaluators to do it, is that evaluators can be relied on to fairly apply a comparison algorithm to the tendered prices.  For example, accepting the base-line features only for comparison purposes or determining a total cost of ownership over 5 years for comparison purposes.


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