Tip |
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Tip |
It is good procurement practice for evaluation team members to score submissions without any influence from their peers and colleagues. Conversely, it is also good practice to hear the views of people with different experiences and points of view. The Consensus Evaluations feature allows:
When consensus evaluations are used, only the scores and risk assessments of the Consensus Evaluator will be used in VFM (Value for Money) algorithm to rank the each submission. |
Step-by-step guide
To assign a consensus evaluator:
- Sign-in to https://360users.apetsoftware.com.au/ as the Request Manager
- From the main menu, click Requests
- If using the new look:
- Either:
- If the request is not released, click Drafts
- Click Configure against the desired request
- If the request is open or closed, click either:
- Open / Pending / In Late Submission Period
- Closed / Awaiting Finalisation
- Click Manage against the desired request
- Click Staff & Contractors
- If the request is not released, click Drafts
- Either:
- If using the old look:Select the desired request from the listNavigate to the desired request from the list and open it
- Click on the
icon to open the Staff & Contractors viewSvg out inline border false maxZoom 10 bottom 100% panZoom false minZoom 0.1 right 100% align 0 IEToolTips false download /download/attachments/535036168/users.svg?version=1&modificationDate=1542536892832&cacheVersion=1&api=v2 linkList [] zoomButtons false top 0% left 0% startActive true exportPNG true width 50px attachmentID att540377159 md5Short a0388 useWheel true height - Select the desired evaluator from from the Nominated Consensus Evaluator drop-down list (the consensus evaluator cannot also be part of the evaluation team)
- Switch Ready for consensus evaluation? to Yes when the evaluation team has done as much evaluating as possible
- Click Save
- Enter an Audit reason if required
- Click Update
At this point, you have successfully assigned a consensus evaluator to a requestthe evaluation team will no longer be able to evaluate and the rankings system will not include their scores or risk assessments.
To start an evaluation as a consensus evaluator:
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- Sign-in to https://360users.apetsoftware.com.au/ as the Consensus Evaluator
- If using the new look:
- From the main-menu, click Requests
- Click Closed / Awaiting Finalisation
- Click Evaluate against the desired request
- If using the old look:
- From the main-menu, click Evaluation
- Select the desired request from the list
- Seed the consensus evaluation scores by clicking Adopt Others' Evaluations with options:
- Adopt Max Scores
- Adopt Min Scores
- Adopt Agreed Scores (recommended)
- Adopt Reasons (recommended)
- Evaluate by clicking either:
- One Provider at a Time - If evaluating multiple providers for one question at a time
- Select the desired provider
- Confirm 'I Have No Conflict of Interest' if required
- One Question at a Time - If evaluating multiple questions for one provider at a time
- Confirm 'I Have No Conflict of Interest' if required
- Select the desired section from the drop-down list
- Select the desired question from the drop-down list
- One Provider at a Time - If evaluating multiple providers for one question at a time
- Click on the
icon Either:Svg out inline border false maxZoom 10 bottom 100% panZoom false minZoom 0.1 right 100% align 0 IEToolTips false download /download/attachments/581795969/users2.svg?version=1&modificationDate=1565936041132&cacheVersion=1&api=v2 linkList [] zoomButtons false top 0% left 0% startActive true exportPNG true width 40px attachmentID att581795991 md5Short 216c5 useWheel true height - Choose the average score Click CloseFor each question, evaluate the provider's response and provide:
- Score Comment icon see and adopt the evaluation team's:
- Average score
- Individual:
- Scores
- Reasons
- Tags
Risk
- Click Next
- Once all the sections are evaluated, click Finish on the last section to complete the evaluation
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assessments
- Amend the evaluations as appropriate
- Continue until the Finish option is available
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Score and Risk are used in VFM (Value for Money) algorithm algorithm to rank the each providersubmissions. To learn more about VFM algorithm, see: How does the VFM (value for money) algorithm work in 360?Note: Score drop-down may not be available for some questions. It is up-to the Request Manager to enable or disable the score option for each question for evaluators' to evaluate. For example: If there is a question where it is asked to the providers' to provide their ABN. It is silly to set the score option for this question so the Request Manager can disable the Score option when configuring this questionUnweighted questions do not allow a score. Questions with a weighting of 0% require a score however they have no impact on the rankings. |
Related articles
- What are the key terms in 360? (definitions/lexicon)
- How does the VFM (value for money) algorithm work in 360?
- How to receive a paper or emailed submission (a Manual Tender)
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