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360's VFM algorithm (see How does the VFM (value for money) algorithm work in 360?) combines the best and least risky solution with a price to determine the best offer. A cost-associated request allows the price to be a factor in determining the best offer. A lump sum price can be used to compare offers. To ask the providers to set a lump sum price, see - How to configure a request for fixed-price tenders and quotes in the 360 buyers internal portal |
Step-by-step guide
To configure a cost-associated request:
- Sign-in to https://360users.apetsoftware.com.au/ as a Boss or Request Manager
- From the main menu, click Requests
- If using the new look:
- Click Drafts
- Click Configure against the desired request
- Click Old Look's Request Info
- If using the old look:
- Select the request from the list
- Click Edit
Select Is Cost Associated? to
- If available, specify an option for Ask Providers for Price? to No - Evaluators will set the price
- Click Update
Follow the steps in How to release (publish) a request to the 360 providers' public portal to release this request. Wait for the request to be closed and then:
- Sign-in to https://360users.apetsoftware.com.au/ as an Evaluator
- If using the new look:
- From the main menu, click Requests
- Click Closed / Awaiting Finalisation
- Click Evaluate
- If using the old look:
- Click Evaluation from the main-menu
- Click on the Request Name
- Click One Provider at a time
- Please select the desired provider by clicking on its name
- Click I Have No Conflict of Interest
- Enter your account Password and click Confirm
- Click on the Price from the menu at the top of the screen
- Click Edit Price
- Enter:
- Cost
- Audit Reason (if available)
- Click Update
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The provider's price can be overridden during the evaluation process when Evaluators can Set/Adjust Price' is selected in the System Settings → Evaluation tab. The benefit of not asking the providers to enter a price and allowing evaluators to do it is that evaluators can be relied on to apply a comparison algorithm to the tendered prices fairly. For example, accepting the baseline features only for comparison purposes or determining a total cost of ownership over 5 years for comparison purposes. |
Related articles
- What are the key terms in 360? (definitions/lexicon)
- How does the VFM (value for money) algorithm work in 360?
- How to configure a request for fixed-price tenders and quotes in the 360 buyers internal portal
- How to configure the Price: Schedule of Rates option in a 360 request
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