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Tip

In 360, a "Manual Tender" refers to responses to a request being received manually - e.g. a paper-based tender dropped in a physical tender box or documents emailed to the procurement team.

If a provider has not submitted their response via 360 provider's portal but you would still like them evaluated alongside other providers, the request manager can be add them manually.

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  1. Sign-in to https://360users.apetsoftware.com.au/ as the Request Manager
  2. From the main-menu, Click Requests
  3. If using the new look:
    1. Click Closed / Awaiting Finalisation
    2. Click on Manage against the desired requestClick Manage → Request Dashboard (New Look)
    3. Click Providers
    If using the old look:
    1. Select the desired request from the list that is released and closed
      Click on the 
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  4. If receiving manual submission forIf the provider is:
    1. Existing ProviderListed:
      1. Click Actions against the desired provider
      2. Click Accept Late Submission
      3. Choose Accept Submission Manually (outside of 360) option
      4. Specify Audit Reason
      5. Click Save
    2. New ProviderNot listed:
      1. Click Invite Providers
      2. Search the provider either by:
        1. Provider ID
        2. Email Address
        3. Legal Entity Name

        4. Trading Name

      3. Select a single Provider or multiple Providers from the list
        Note! The provider must be associated with your organisation.
        If it's not, please see: How to associate a provider with your organisation within the 360 buyers' portal
      4. Click Add Selected Provider(s)
        At this point, you have successfully added the provider(s) to this closed request.

The next step is to share the tender(s) with the evaluation team - see How to upload documents received after a request has closed

Infowarning

To create a manual tender and adding a manual response, it is compulsory that the request / tender is closed.Once a manual tender is created, 360 allow the Users to upload, view and or remove these documents against those providers. See the related articles below:avoid inconsistencies between responses entered into 360 and responses sent via email, the responses entered into 360 are deleted when using the Accept Submission Manually option. Other options available are:

  • Accept Incomplete
  • Allow Late Submission

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