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- If a respondent failed to submit on time, you may wish to:
- Accept their submission without further edits - see How to accept an incomplete submission
- Open a late submission window - see How to open a late submission window
- Accept an emailed or paper-based submission - see How to receive a paper or emailed submission (a Manual Tender)
- Inspect the Respondent Progress report to see if the provider did not allow sufficient time to respond
- If the responses need to be checked for minimal compliance before sharing with the evaluation team:
- Assign yourself as a Non-Scoring or Consensus Evaluator and prevent the evaluation team from scoring - see How to assign users to a request (grant or revoke access) in the 360 buyers' internal portal
- Use the evaluation screens to check each response - see How to evaluate a request (e.g for tender) in 360
- Black-flag non-compliant responses - see How to black flag a provider’s response to a Request (RFQ, RFT, RFx) in 360
- If you need to archive all responses in your EDMS:
- Please download the Submitted Responses Zip Archive
- To assist and monitor the evaluation process:
The Evaluation Status report contains all the information necessary oversee the process
Info The Evaluation Status report has the Assessed Evenly? status and completion percentages.
- By using the Consensus Evaluations feature, you can standardise the evaluations - see How to use consensus evaluations in the 360 buyers' internal portal
- To assist decision making and communicating results to decision makers:
- The Rankings page displays scores and rankings
- A range Evaluation Results & Rankings (Word & Excel) reports provide quick access to charts and tables
- The report builder can be used to create tailored reports with commentary
- To assist with auditing and probity inspections:
- Audit entries can be saved at any time
- The audit log can be inspected and downloaded
- The message log can be inspected and downloaded
- 360 maintains a history of changes for many database tables
360's technical support team (support@simplylogical.net) can provide information from the audit trails however the effort to retrieve the data may need to be quoted
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Training and assistance is available - please contact support@simplylogical.net. |
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